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Local Authority EV Toolkit

Business engagement

With two-thirds of all EV registrations being led by the business sector, it is vital that a communication campaign led by an authority is engaging, non-biased and factual (warts and all!). Generally, we have found that engaging with businesses is an effective way to promote electric vehicles, especially as there are significant benefits to be had in meeting Corporate Social Responsibility requirements and policies from the businesses perspective. In addition, promoting more sustainable and active travel modes is seen as helping to promote a healthier and more productive workforce. Outlined below are some key points to consider:

  • Engage with businesses at the project development/inception phase – Getting local organisations or networks such as the Chambers of Commerce involved and on-board is vital for success.
  • Develop an effective strategy with tangible and useful benefits – This is vital to getting buy-in from your target group (whoever this may be)
  • If possible, offer a range of different engagement activities – Successfully promoting behaviour change takes time and requires regular support and intervention

Nottingham ULEV Experience


Reaching the next ‘LEVEL’: Top Tips for Developing Business Engagement Events

Based in Derby and funded by the Nottingham Go Ultra Low Programme, LEVEL (Low Emission Vehicle Enterprise and Learning) delivered skills training, knowledge transfer, business networking, masterclasses and conferences promoting the adoption of low emission vehicle technologies. Between 2017 and 2019, 17 conferences and workshops were held and reached an audience of over 1,450 delegates from the business community.

In addition, LEVEL delivered events and workshops as part of the Workplace Travel Service: ULEV Experience, a programme dedicated to supporting businesses in Nottingham to understand, trial and implement low emission vehicle technology, funded by Nottingham City Council’s Go Ultra Low City project. The progamme delivered over 20 workshops and events that were attended by over 500 delegates.

As a result of this extensive experience, Neil Horsley (Director at Cleantech Business Ltd and Project Director of LEVEL) has come up with his top 10 tips for creating successful business engagement events in a ULEV programme, see below.

As well as events, any business engagement activity carried out by a local authority needs a communication strategy – see more in the section entitled ‘Examples of materials and resources used in promotional activities‘.

Top Tip #1: Know your target audience!

There is a tendency to consider businesses as being a homogenous group and offer a generic ‘one-size-fits-all’ support package. We have found there is a need to run bespoke, targeted events with differing content and speakers to meet the interests of the different attendees. Examples could include events focussed around ULEV taxis and their drivers, working with fleet managers, last mile delivery companies or specific industries such as hotel and leisure operators.

This also implies being flexible in terms of using different event formats geared to the target audience. We found the below to be useful:

Event TypeTypical Format
ClinicsA short 2-hour early morning workshops for circa 12-20 businesses. Great as they do not take away too much of a person’s work day.
Ride & Drive EventsPresentation content plus a chance to see and test drive the latest EVs. Hard to organise, but the best way to help people understand the benefits of an EV is to drive one!
Business Park RoadshowsEvents aimed at businesses based on business park estates, usually including a presentation and vehicle display. These are a great way of getting information to a lot of people, you just need to find a host.
‘Question Time’ style eventsAn evening reception featuring a panel discussion between some local EV Champions who are now using EVs in their businesses. Great for case studies, and well attended.
Annual ConferenceWe also run an annual celebration of the work achieved by the programme highlighting case studies.

Top Tip #2: “Carrot Vs Stick” – Link Air Quality measures to your programme

Many Local Authorities are currently developing air quality plans which aim to discourage polluting vehicles from entering their Clean Air Zones through the levying of tariffs. When devising such plans there appears to be a focus on the ‘stick’ enforcement approach with little serious consideration of the ‘carrot’- practical measures to support businesses to shift from the use of diesel vehicles to ULEVs. LEVEL experience shows that the two go hand-in-hand and need to be planned and operated in tandem.

Whilst one-off events dedicated to low carbon and ultra-low emission vehicles are useful, being able to signpost businesses to wider support programmes, linked to partner offers, is vital if real progress is to be made in getting businesses to transition to the adoption of ULEVs.


Top Tip #3: Help them up the ladder!

In our experience there are a series of steps which businesses tend to follow on their journey towards adopting ULEVs. Many of the businesses we are currently working with are on different rungs of a ladder of engagement (see below). Support is often needed to help businesses to progress upwards to the next step.

‘Business ladder of engagement’

  1. Businesses attend an event – ULEV awareness – myth busting – draw inspiration from case studies – start to look afresh at EVs…
  2. Information requested to answer specific business concerns or queries.
  3. Become an ULEV Champion – often self-selected – go back to their organisations to gain internal buy-in. Need support to make the case within their business.
  4. ‘Let’s give it a try’ – EV trial phase.
  5. Fleet review needed to make the business case.
  6. EV charge point infrastructure investment – advice and grant support?
  7. EV acquisition and fleet transition.
  8. Driver induction and training (online course).
  9. Conversion – no going back.
  10. Become an EV Advocate – keen to tell others their story.


Top Tip #4: Burst the EV bubble!

It is important to consider that the vast majority of people don’t own an electric vehicle, don’t know anybody who owns one and have never driven an EV. Many businesses have a limited understanding of the subject and come to events as sceptics armed with negative perceptions often based on inaccurate information and EV myths.

The first stage of any engagement programme needs to address some of these EV myths and present the positive aspects of owning and driving an EV.

The Energy Saving Trust has developed its ‘Go Electric!’ lunch and learn activity to support individuals by offering an introduction to EV, myth busting and an opportunity for Q & A with their team of subject matter experts. The session can be tweaked to support fleet drivers and SMEs too. For more information contact the EST Local Government Support Programme.


Top Tip #5: Include credible case studies

Businesses want to hear from other credible businesses, rather than public sector managers, who can talk honestly about their experiences of using ULEVs in a commercial context. Wherever possible, business case study presentation should feature in all promotional events.


Top Tip #6: Develop effective partnerships with intermediaries

Work closely with local business support organisations, sector groups and forums who can provide access to a substantial number of businesses. However sometimes such organisations closely guard access and are reluctant to circulate marketing materials to their members.

Time needs to be invested in meeting, winning over and incentivising such organisations to gain their buy-in – for example through developing a jointly-branded event which may generate additional profile and business contacts for the intermediate organisation.


Top Tip #7: Quick wins are often available with public sector organisations

If resources are limited and ‘quick wins’ are a priority, in the first instance targeting public sector organisations will have the greatest impact. Local Authorities, NHS Fleets, Ambulance Services, Housing Associations, Fire Authorities etc. are more likely to be ULEV ‘early adopters’ given their social ethos and corporate social responsibility policies on climate change and air quality issues.


Top Tip #8: Be prepared to talk about charging… a lot!

Initially the greatest area of concern was the limited mileage of EVs. Range anxiety is less of an issue now that the vast majority of EVs on the market have a range of 200 miles or more, with some achieving over 300 miles on one charge. This has given way to ‘charging’ and ‘experience’ anxiety with concerns about the lack of available, and working, chargepoints across the UK. This is a debatable point with many chargepoint operators arguing that current supply broadly manages demand given that only circa 1% of vehicles on the road are EVs. However, this perception is definitely a constraint amongst businesses considering switching to EVs. OZEVs EV strategy, published in March 2022 outlines the targets for numbers of EV chargepoints by 2030. We are seeing increasing numbers of rapid and ultra-rapid charging hubs being delivered, particularly on the strategic road network, which will help to manage this.

Make sure you dedicate time in all of your programme to focus on charging, and giving businesses confidence in their local network, and make them aware of the grant schemes available.


Top Tip #9: Go online with your materials

One of the issues the many potential new EV owners raise is a nervousness and apprehension  regarding driving an EV; a fear of the unknown based on never having driven an EV combined with negative perceptions based on EV myths. A further issue can be that drivers who are unfamiliar with EVs initially tend not to drive them in the most energy efficient way. This can result in the vehicle’s mileage range quickly decreasing and generating range anxiety amongst the novice driver.

The Energy Saving Trust has created a range of resources which aim to tackle this issue. The low carbon travel section of the website includes sections on Electric Vehicles and Efficient Driving; both sections include useful ‘how to’ videos on various aspects of EV ownership including: maintaining and servicing EVs, accessible EVs and a series of short videos around driving EVs. Online materials are a great way of keeping your audience engaged, and drawing attendees back to your website and social media.


Top Tip #10: Do your homework!

Before embarking on any project you need to make sure that you have a rounded knowledge of ultra-low emission vehicles, and feel confident in being able to answer difficult questions from businesses. After all, knowledge builds confidence, which builds enthusiasm! We also fully appreciate that the requirement by Central Government for Local Authorities to produce air quality plans has often led to staff being re-deployed within Councils to work on this topic away from the normal expertise of their day job.

In the current financial climate Local Authorities often do not have the resources to be able to pay for relevant training courses for their staff members. Similarly, in the business sector many companies are starting to consider how they can transition their vehicle fleets to incorporate ULEVs but do not have access to appropriate training or induction courses.

Opportunities need to be found to share knowledge via small scale action workshops aimed at Local Authority managers responsible for developing Air Quality and ULEV business engagement programmes. The Energy Saving Trust Local Government Support Programme (LGSP) can offer a range of workshops to upskill LA officers and can also offer its ‘Go Electric!’ EV lunch and learn sessions for businesses looking to electrify their fleet. The LGSP team also runs an online forum for LA officers to raise questions and discuss their experiences with other LA officers.

The Office for Zero Emission Vehicle’s recently launched Local EV Infrastructure (LEVI) fund also offers excellent opportunities for learning around the subject of EV and EV infrastructure. In addition to funding the expansion of the public charging network across England, LEVI also includes resource funding to enable top tier authorities to employ dedicated EV officers. The support body delivering the LEVI programme, made up of Energy Saving Trust, Cenex and PA Consulting, have also developed the National EV Insight & Strategy tool which is available to all LA officers free of charge and includes a knowledge repository of useful information to enable the wide scale roll out of EV infrastructure.

Events are just one aspect of the marketing system – see all elements of the system at ‘Examples of materials and resources used in promotional activities‘.

More in the toolkit…